Coronavirus (COVID-19) resources

Due to the frequency of new information, this page is updated daily.

School leaders across California are working to keep their students safe and healthy as the coronavirus (COVID-19) affects their communities. Our aim is to be prepared, but do not panic. The virus is still spreading throughout numerous countries, and you can track the real-time data on the dashboard shown below created by Johns Hopkins University. Wearing a mask is critical to slowing the spread of COVID-19. Self-isolation and physical distancing is to protect those most vulnerable among us including the elderly and those with underlying health conditions. California is expanding COVID-19 testing capacity and you can find locations to get tested for free (appointment required) here.

Currently, we know that many of our members are creating reopening plans based on the most recent guidance from Governor Newsom, CDC recommendations, and the President. The California Department of Public Health has released guidelines for reopening and managing school operations and the CDC has released interim guidelines for reopening as well. This has led to uncertainty, anxiety, and a lot of stress; if you or anyone you know is feeling this way, please share the mental health resources below and join us for our self-care virtual workshops, or watch the recordings of past workshops. Additional information, resources for parents, resources for teachers, FEMA assistance information, key CA messages, and the CA Department of Education Guidebook for the safe reopening of Schools can also be found below.

As new information continues to emerge, California Schools JPA has prepared a list of resources from health agencies and experts at the local, state and national level to help you make the most informed decisions possible for your school. The Office of Governor Newsom launched a comprehensive COVID-19 website to provide resources and information available to Californians impacted by the outbreak. Governor Newsom has also issued an Executive Order for all California Residents to shelter at home, and a recent Executive Order to Empower Schools to Focus on COVID-19 Response and Transparency.

We will continue to update and add to these resources as new information becomes available.


Alexandria Barr, senior risk manager with California Schools JPA interviews Dr. Paul Kim about the coronavirus. Dr. Kim specializes in preventive and occupational medicine and holds a Masters degree in public health.

California Schools JPA Critical Bulletins and information

Critical Bulletin Legislative Update and CARES Act Info (PDF) Learn more about the impact of the CARES Act on education and about California specific legislative updates with links to forms your district may need to fill out to receive/request funding.

Critical Bulletin Families First Coronavirus Response Act (PDF) Effective April 1, 2020, all employers are required to post the Families First Coronavirus Response Act notice advising employees of their rights to benefits under the FFCRA. The downloadable pdf has FAQs and the required posting.

Critical Bulletin HVAC and COVID-19 (PDF) Small particles may be transported through ventilation systems, as has been documented during previous infectious virus outbreaks. Therefore, HVAC systems must be well-maintained and can be sued to help potentially mitigate transmission risk. See the pdf for more.

Critical Bulletin Meal Distribution Procedures (PDF) Despite current school closures due to the COVID-19 pandemic, the critical function of meal distribution to students has continued. Please review the attached pdf for the suggested best practices for meal distribution procedures.

Critical Bulletin COVID-19 Legislative Activity. Updated March 26(PDF) With new information coming out daily, there has also been a lot of legislative activity at the local, state, and federal level. Download the pdf to view a brief summary of the latest activity with links to additional information.

Critical Bulletin FEMA assistance. Updated March 25 (PDF) With the declaration of a National Emergency, FEMA public assistance was triggered. You can download the pdf for more information on how to file for assistance before the EXTENDED May 17 deadline.

Critical Bulletin: Strategies for Employers Regarding Coronavirus (COVID-19). Updated Feb. 20 (PDF) Employers have an obligation to ensure a safe and healthy workplace. With this in mind, the CDC has issued Interim Guidance for Businesses and Employers to Plan and Respond to Coronavirus Disease 2019 (COVID-19), which we strongly recommend ALL EMPLOYERS review.

Have You Heard? Workers’ Compensation News – Special Issue on Coronavirus (PDF) This special workers’ compensation article provides information on whether the common flu or a virus, such as the novel coronavirus, would be considered a compensable consequence of employment.

Novel Coronavirus: What you need to know (PDF)
Novel Coronavirus: Lo que necesita saber (PDF in Spanish)
Supplemental Information (PDF) FEMA eligibility fact sheet; FFCRA info; overview of key CARES Act provisions


California Department of Education

June 8: The California Department of Education (CDE) has published a Guidebook for the safe reopening of Schools

March 18: The California Department of Education (CDE) has published guidance documents for Distance Learning; Accommodations for students with disabilities; child nutrition; and child care and supervision. You can also find the full text of Governor Newsom’s Executive Order N-26-20 that was enacted due to school closures in response to COVID-19.

The CDE will continue to post general guidance on a weekly basis that you can access here. They will also post COVID-19 guidance for K-12 schools here.


Coronavirus real-time dashboard

Created by Johns Hopkins University


CDC

Right now, the CDC is emphasizing that the most important step for the prevention of the coronavirus is frequent handwashing with soap and water for at least 20 seconds. Below are some helpful CDC resources and guidance specifically for K-12 and Community Colleges:

CDC Coronavirus Page

CDC Guidance for Mass Gatherings or large Community Events
CDC Situation Updates
CDC Facts About COVID-19
CDC Print Resources: Here you can find handouts and posters to print and share with your school or community.
If you think you have COVID-19 Fact Sheet (PDF)


Coronavirus aid, Relief, and Economic Security act (CARES Act) and Schools

This economic relief act was signed into law on March 27, 2020. The CARES Act provides $30.75 billion to support K-12 and higher education systems with an estimated $3.8 billion allocated to California’s schools. The US Department of Education Office of Elementary & Secondary Education (OESE) has created a comprehensive webpage dedicated to funding relief measures outlined in the CARES Act. On the OESE webpage, you will find information on all four of the grant programs created through the CARES act: Education Stabilization Fund Discretionary Grants; Governor’s Emergency Education Relief Fund; Elementary & Secondary School Emergency Relief Fund; Higher Education Emergency Relief Fund.

For ALL education agencies: the CA Department of Education is encouraging ALL educational agencies incurring costs for emergency protective measures related to COVID-19 response to file a request for public assistance with FEMA by May 17, 2020.

For community colleges: in order to access the funds intended to be distributed directly to colleges based on an enrollment formula, the institutions must sign and return the Certificate of Funding and Agreement. After the Department has received the certificate, institutions may draw down their emergency assistance funds using the Department’s G5 system.


Prevent the Spread of COVID-19 and other Viruses


Cal/osha and OSHA

Cal/OSHA has created documents and resources with guidance on how to effectively protect workers from the Coronavirus. Their guidelines include infection prevention measures such as: encouraging sick employees to stay home; providing training on cough and sneeze etiquette, hand hygiene, and providing tissues and no-touch disposal trash cans; performing routine environmental cleaning; and using other methods of minimizing exposure between employees and between employees and the public.


California Department of Public Health

Guidance document library


County Public Health Departments

County public health departments will likely have the most updated information about the coronavirus in your community. The below links take you directly to the pages being updated by your county’s department of public health.

The County of San Bernardino has established a COVID-19 Public Information Line in operation from 9:00am to 5:00pm Monday to Friday. The phone number is 909-387-3911. Please note that the line is for public information ONLY, not medical related questions.


Association of California School Administrators

Coronavirus resources for schools: Contains resources from school districts and public health agencies.


California Association of School business Officials (CASBO)

May 29: A Collection of Guidance for Schools and Districts Contains considerations and best practices suggested by CASBO for reopening schools

March 16: Governor Newsom and Legislature Act to Combat COVID-19: Contains information about the emergency legislation Governor Newsom and the CA Legislature are requesting, plus info for local educational agencies about AB 117/SB 117 statutory changes.


Blue Shield of California

Blue Shield is waiving all cost-sharing and any prior approval for COVID-19 testing prescribed by a physician to remove any barriers for appropriate testing. This includes cost-sharing for hospital, urgent care, emergency room, and office visits where the visit is to screen or test for the virus. Blue Shield also will not require prior authorization for medically necessary emergency care, consistent with current practice. This applies to members living in California and out of state. For information on COVID-19 and resources to help you and your employees, download Blue Shield’s COVID-19 Fact Sheet (PDF).

Blue Shield of California has waived out-of-pocket costs for most of its members to use Teledoc and Telehealth’s virtual care service. Teledoc provides medical advice over smartphones or computers from physicians anytime and anywhere which will reduce the risk of infection and the spread of COVID-19. They are also monitoring prescription drug supplies and allowing members to request early refills of necessary prescriptions. For members: get information here on how and where to seek care.

Teladoc: Access care without going in to a hospital or clinic
Getting Care for Coronavirus
Coronavirus: What You Need to Know
Coping with the Coronavirus Threat: ‘We are not helpless’
BlueSky: A mental health resource for educators and their students


Kaiser Permanente

For all Kaiser Permanente plans, cost sharing (deductibles, copayments and coinsurance) will be reduced to zero dollars ($0.00) for medically necessary screening and testing for COVID-19 including the visit, associated lab testing, and radiology services in a plan hospital, emergency or urgent care setting, or medical office. This cost sharing reduction will apply to all Kaiser Permanente and other plan (participating) providers. If a member is diagnosed with COVID-19, all treatment including but not limited to hospital, transportation and pharmacy services will be covered in accordance with the terms and conditions set forth in the coverage document for the member’s health plan.

Prevention and masks

Stay home as much as possible, but the CDC recommends wearing cloth face coverings in public to helps slow the spread of COVID-19. You can even make your own face mask at home. If you need to go to a Kaiser facility, make sure to wear your face covering. Click here more information on protecting yourself and loved ones. Watch this video with tips on how to wear your mask.

COVID-19 Testing

For the latest and most up-to-date information about COVID-19 testing, including different types of tests, how to request a test, where to get tested, and how to access the results, visit Kaiser’s FAQs about COVID-19 testing page.

Facility UPdates

TELEHEALTH

  • Recommending the use of Telehealth to let members stay home if they want and increase the number of patients they can treat. Allowing people to stay home and still get care will help address the community spread of COVID-19 and ease the global shortage of PPE.
  • TELEHEALTH information flyer (PDF)
  • Access care by phone or online

ELECTIVE SURGERIES AND PROCEDURES

  • To ensure facilities have the capacity and equipment to care for the potential of more critically ill patients, Kaiser Permanente has started to postpone/reschedule elective/non-urgent surgeries and procedures for the next few weeks. Physicians are evaluating all elective procedures scheduled for the next few weeks to determine those than can be safely postponed.

Health Advocate

Health Advocate is available to help with: expert clinical guidance; HR assistance and resources; emotional support; and work/life balance resources; along with employee and employer assistance during the COVID-19 crisis. You can access coronavirus information and resources here.


VOYA


Mental Health during the COVID-19 crisis

Mental Health Virtual Workshops and Self-care mini series

Recordings of past workshops (view all)

Mental Health Pdfs and Resource pages

For immediate assistance, you can call the Disaster Distress Helpline 24-hours a day to speak with a trained crisis counselor at 1-800-985-5990 or text ‘TalkWithUs’ to 66746


Healthy Schools Act Training resources

Reminders for Using Disinfectants at Schools (PDF)
The Healthy Schools Act Factsheet (PDF)
Which DPR Health Schools Act Course Should I Take? California School & Child Care Integrated Pest Management (IPM) training information (PDF)
Health Schools Act Training for California Schools JPA members
Member districts already have access to this training if they are enrolled in TargetSolutions.


Local news and alerts

July 9
San Bernardino Schools to remain online when new school year starts
Schools in the city of San Bernardino will remain online after the school board voted unanimously to go online-only when the new school year starts.
Read the full article
By ABC7

April 23
Governor Newsom Issues Executive Order Empowering Schools to Focus on COVID-19 Response and Transparency
The order extends the deadlines for educational agencies to submit Local Control and Accountability Plans (LCAP) so school leaders can focus on managing the immediate needs of their students and families. Additionally, it is requiring local educational agencies to publish a written report to their communities explaining steps they have taken to deliver distance learning opportunities, provide school meals, and steps they have taken to meet the needs of low-income students, English learners, and foster youth.
Read the full Executive Order
By the Office of Governor Gavin Newsom

April 15
How California’s Schools Might Look When They Reopen
The timeline for CA schools reopening is still unclear, but Governor Newsom is working with the State Superintendent and other education officials to find creative solutions to get students back to school.
Read the full article
By NBC Los Angeles

March 16
President Donald Trump issues Coronavirus Guidelines: 15 Days to Slow the Spread
President Trump issues guidelines to slow the spread of coronavirus including: staying home when sick; staying home if someone in your household has tested positive; staying home if older or if you have a pre-existing health condition; and limiting social gatherings of more than 10 people.
Read the full article By CNN
Read the full guidelines (PDF from whitehouse.gov)

March 19
Governor Newsom Issues Stay at Home Order
Governor Newsom is ordering all individuals living in the State of California to stay at their place of residence until further notice.
Read more about the order
Read the full Executive Order
By the Office of Governor Gavin Newsom

March 16
Governor Newsom calls for closure of all bars, wineries to combat coronavirus spread
Governor Newsom called for bars, wineries, nightclubs, and breweries to close and urged those over 65 and people with chronic health conditions to isolate themselves.
Read the full article
By Associated Press, KPBS Staff

March 11
Governor Newsom advises that all mass gatherings should be postponed or canceled Statewide
State public health experts announced that gatherings where 250 people or more should be rescheduled or canceled and smaller gatherings should only be conducted if social distancing is a possibility.
Read the Governor’s Statement
Read the full California Department of Public Health Guidance
By The Office of Governor Gavin Newsom

March 5
COVID-19 Coronavirus Alert
Read the alert
By Atkinson, Andelson, Loya, Ruud, & Romo

March 4
Governor Newsom Declares State of Emergency to Help State Prepare for Broader Spread of COVID-19
Read the release
Read the full emergency proclamation
By The Office of Governor Gavin Newsom


As always, if you have any questions or concerns, please contact your California Schools JPA risk manager or employee benefits account manager at 909-763-4900.